Believe it or not, remote work isn’t going anywhere, with Forbes reporting an estimated 32.6 million Americans are currently working remotely in the year 2025. 

That trend means greater flexibility, access to talent, and productivity. At the same time, it is essential to keep everyone on the team aligned across tasks and timelines for maximum productivity.  

As part of the marketing team at WorkBetterNow, I know what it’s like to juggle many projects at once while coordinating with a remote team. It doesn’t have to be as challenging as it sounds – if you have the right system.  

Whether you're overseeing admin support, customer service follow-ups, marketing campaigns, or financial workflows, the following nine tools can help you lead your remote team with confidence. 

1. Asana

Best for: Marketing teams, project leads, admin support 
Asana is known for its intuitive design and versatile views (lists, boards, calendars, and timelines). It’s ideal for organizing content calendars, tracking campaign progress, and setting up recurring workflows. Remote professionals can stay focused on priorities while business owners maintain visibility into everything in motion. 

2. ClickUp

Best for: Operations managers, executive assistants, business development 
ClickUp is a powerful all-in-one workspace for task management, documentation, dashboards, and even time tracking. It’s ideal for complex, multi-phase projects and integrates easily with other business tools – making it especially helpful for roles that support leadership, strategy, or sales. 

3. Monday.com

Best for: Sales tracking, onboarding workflows, client project management 
Monday.com shines when you need structure with flexibility. Customizable boards, visual dashboards, and automations make it easy to manage pipelines, delegate onboarding tasks, or track service delivery across departments. 

4. Trello

Best for: Creative workflows, editorial calendars, visual thinkers 
Trello’s simple drag-and-drop interface makes it a favorite for teams looking to visualize progress. Trello is especially useful for roles in marketing, graphic design, social media, and content production, but it also works well for managing checklists and recurring processes across admin and customer service functions. 

5. Basecamp

Best for: Admin support and team-wide communication 
Basecamp keeps things simple: message boards, task lists, schedules, file sharing, and team chat – all in one place. It’s great for companies that want fewer meetings and less back-and-forth via email. Plus, its flat-fee pricing model makes it cost-effective for growing teams. 

6. Notion

Best for: Internal documentation, SOPs, and knowledge sharing 
Notion is perfect for creating a centralized knowledge hub for your business. It works well for documenting workflows, sharing meeting notes, or building project dashboards. If your remote professionals handle content, operations, or systems, this tool helps everyone stay on the same page. 

7. Airtable

Best for: Customer service tracking, creative asset management, internal databases 
Airtable is a flexible hybrid of a spreadsheet and a database. It’s great for cataloging customer issues, managing editorial assets, or tracking vendor invoices. Its custom views and integrations make it a strong fit for operations and customer-facing teams alike. 

8. Teamwork

Best for: Client-facing service work and time tracking 
Teamwork was built for agencies and service teams. It offers tools for task management, time tracking, invoicing, and workload planning – all in one place. If your business bills clients by the hour or manages long-term deliverables, this tool keeps your projects and people on track. 

9. ProofHub

Best for: Growing remote teams with multiple departments 
ProofHub combines task management, team chat, time tracking, file sharing, and Gantt charts into one affordable, flat-rate platform. It’s ideal for SMBs that want one tool to serve multiple teams – marketing, customer service, admin, and beyond – without per-user pricing. 

The Key to Well-Managed Work Starts with Your Talent  

While all these project management tools have their upsides and downsides, the most important element of whether your projects are managed well is your people.  

Do you have enough manpower? Are your people the right fit for taking projects from the starting line to the finish line?  

This is where WorkBetterNow can help. We provide small and midsize businesses with top-tier remote professionals across marketing, admin, sales, customer service, finance, and operations.  

With WorkBetterNow, you get WBN Certified Professionals™ who are highly skilled, aligned with your time zone, and ready to hit the ground running.  

To find out how a WBN Certified Professional™ can help maximize your productivity, schedule a consultation here.  

Our team would love the opportunity to help you delegate, grow, and win back your time.  

WorkBetterNow (WBN) provides outstanding remote talent to small and midsize businesses. WBN’s highly skilled and pre-vetted Latin American professionals are hand-matched for each client’s unique needs. Hundreds of growing businesses turn to WBN to unleash their potential through our exceptional talent, ease of hiring, and ongoing support. Request a consult today!