As the VP of Sales at WorkBetterNow, I speak with business owners and decision-makers every day—and one of the most common things I hear is, “I just don’t have the time.” They’re pulled in a hundred directions, trying to grow their business while also managing the day-to-day tasks that eat up their schedule. 

What I’ve learned is this: businesses don’t stall because of a lack of vision. They stall because leaders are stuck doing work they shouldn’t be doing—tasks that are necessary, but not strategic. The truth is, success doesn’t come from doing everything yourself—it comes from knowing when to delegate. That’s where a Virtual Assistant (VA) can be a lifesaver. 

A VA doesn’t just lighten your workload; they help you operate at your highest level, freeing up time for the work that truly moves your business forward. If you’re constantly playing catch-up and can’t break out of the daily grind, it’s time to bring in the right support. 

Below are the biggest signs that you’re overdue for a VA—and why making this move could be the best decision for your business. 

6 Signs It’s Time to Hire a Virtual Assistant

1. You’re Spending More Time on Admin Than Growth

Let’s be honest—how much of your day is actually spent on growing your business? If you’re drowning in emails, scheduling, invoicing, or updating spreadsheets, that’s a huge red flag. 

Sure, these tasks need to get done, but they don’t need to be done by you. Every minute spent handling admin work is a minute taken away from strategy, sales, or product development—the things that actually build your business. 

A Virtual Assistant can take care of: 

• Managing your inbox and filtering out the noise 

• Handling scheduling so you stop playing calendar Tetris 

• Organizing documents and data so you’re not digging through files 

When you stop juggling the day-to-day chaos, you gain back time to focus on what actually matters: your business’s future. 

2. Your Business Growth Has Stalled

Most business owners dream of scaling, but growth requires time and bandwidth—two things you may not have right now. 

If you’re constantly putting out fires and unable to focus on the big picture, your business is at risk of plateauing. A VA can help you keep things running smoothly while you concentrate on strategy, innovation, and expansion. 

A Virtual Assistant can: 

• Research new opportunities and potential partnerships 

• Follow up on leads so you never leave money on the table 

• Maintain your CRM so you always know where things stand 

Without the weight of day-to-day distractions, you can focus on moving your business forward instead of just keeping it afloat. 

3. You’re Dropping the Ball on Important Tasks

Ever find yourself saying, “Oh, I meant to do that last week”? 

If deadlines are slipping, invoices aren’t getting sent, or follow-ups are falling through the cracks, it’s a sign you’re stretched too thin. 

When you’re managing everything yourself, it’s easy to overlook small but important details. A Virtual Assistant brings much-needed organization and accountability to your workflow. 

VAs specialize in: 

• Keeping track of deadlines and reminders 

• Following up with clients, vendors, or partners 

• Managing invoices, payments, and expense tracking 

With a VA keeping things on track, you can stop scrambling and start operating like a well-oiled machine. 

4. Your Work-Life Balance Is Nonexistent 

If your nights and weekends are filled with work instead of downtime, you’re on the fast track to burnout. And when you’re burned out, your business suffers. 

You didn’t start a business to be a 24/7 admin. A Virtual Assistant helps you take back your time so you can focus on both professional and personal priorities. 

VAs can: 

• Handle customer support so you’re not answering emails at midnight 

• Manage your travel bookings and logistics 

• Keep your business running while you're away 

When you free up your time, you gain the space to rest, recharge, and actually enjoy the business you’ve built.

5. You’re Saying No to Opportunities Because You Don’t Have Time

Think about the last time you turned down a speaking gig, a networking event, or a new project because you were just too busy. If this is happening regularly, it’s a another red flag. 

A Virtual Assistant can help you clear up space in your calendar so you can start saying yes to the opportunities that push your business forward. 

This could include: 

• Managing outreach and scheduling for events 

• Researching new clients, vendors, or investors 

• Handling follow-ups so you maximize every opportunity 

If time is the only thing standing between you and the next level of growth, it’s time to bring in support. 

6. You’re Doing Work Outside Your Expertise 

You started your business because you’re great at something—but probably not everything. If you’re spending hours struggling with tasks that aren’t in your wheelhouse, you’re losing valuable time. 

A VA can take over specialized tasks like: 

• Social media management and content scheduling 

• Basic bookkeeping and invoicing 

• Market research and competitor analysis 

Delegating these types of tasks to a skilled individual offloads the work from your plate, and just as importantly, it ensures every aspect of your business is handled well. 

Beyond  Virtual Assistants 

At WorkBetterNow, we go beyond traditional VAs by providing WBN Certified Professionals™ (WBN CPs)—highly skilled remote professionals who integrate seamlessly into your business. Unlike standard VAs, WBN CPs bring specialized expertise and proactive problem-solving skills, allowing them to take ownership of tasks with minimal oversight. 

WBN CPs go above and beyond the traditional role of a VA by: 

• Handling administrative duties while also contributing to higher-level business functions 

• Managing operations with efficiency, allowing business owners to focus on strategy 

• Bringing industry-specific knowledge to provide more than just support—they drive impact 

A Virtual Assistant isn’t a luxury—it’s an investment in your business’s growth, your time, and your peace of mind. 

At WorkBetterNow, we specialize in connecting business owners with highly skilled, nearshore talent. Our VAs work in U.S. time zones, understand your business culture, and are trained to step in and help you scale—without the hassle of hiring in-house. 

If you’re ready to stop drowning in tasks and start growing your business, let's talk.

WorkBetterNow (WBN) provides outstanding remote talent to small and midsize businesses. WBN’s highly skilled and pre-vetted Latin American professionals are hand-matched for each client’s unique needs. Hundreds of growing businesses turn to WBN to unleash their potential through our exceptional talent, ease of hiring, and ongoing support. Request a consult today!